2-10 Employees

Event Terms & Conditions

Terms and Conditions of

Chelmsford Business Partnerships

Please be advised that the following is an abridged version of our full terms and conditions. The full terms of membership are contained with our constitution and it’s associated bye-laws.

Membership.

A desire to become a member can be indicated by using the booking tool available through Ticketlab, or by completing a physical application form. Utilising the Ticketlab to submit your application will incur a small, non-refundable, charge, while utilising the physical application form will incur no up-front cost.

Applications for membership are usually agreed on a monthly basis and you will be advised of the decision of your application as soon as we can following our decision.

Anyone utilising Ticketlab to submit their application will have their application fee through Ticketlab.

Invoices for successful applicants, including those who have selected an inappropriate membership price on Ticketlab, will be provided as soon as possible following their approval as members.

The membership period generally runs for a full calendar year and you will be reminded when your membership period is about to expire.

Contact & Communication

The primary purpose of the Chelmsford Business Partnerships is to promote its existence and to serve the business, and wider community, within Chelmsford. Therefore, the use of social media is very important to use and we will rely on our members sharing our posts with their networks to make the benefits of Chelmsford Business Partnerships as widely known as possible.

In order to keep in touch with its members, and with those who have an interest following the developments of the organisation, we will use distribution lists to signpost events and articles as well. Addition to the distribution lists is always consensual. We firmly believe that this type of communication can be extremely useful in helping Chelmsford grow.

Conduct.

Members are expected to uphold the founding principles of the Chelmsford Business Partnerships and act in a professional manner at all times.

The decision of the board of the organisation is, at present, final. However, at our heart are the concepts of inclusivity and fairness.

The full details of how matters that do not match these standards can be found in the constitution and the bye-laws.

Events.

There are three categories of events; standard, annual and special. All standard virtual events will be free to members.

The standard events are the business breakfast, business lunch and well-being evening.

Annual events we are planning include; a barbeque, an annual awards programme (with celebratory dinner), an annual business showcase for Chelmsford businesses and an annual celebratory dinner.

Special events are those that fall outside of each of the above categories.

Tickets, to events will be publicised through our website, once released, our social media pages and through our chosen ticketing partner, which may change from time to time.

Use of data.

Chelmsford Business Partnerships takes use of all data very seriously and it will never share personal, or sensitive, data without first seeking approval unless, according to UK law, there is a legal obligation or legitimate basis on which it has to be processed.

Direct marketing from the Chelmsford Business Partnerships is extremely limited and it will generally be provided through the newsletter, or publication of events through a distribution list.

Data will be kept for an appropriate time to allow any described communication to take place. This may be between an event sponsor and the attendees of an event, for the distribution of material provided at the appropriate event.

Any information that is required to be held at board level will need to be retained for 10 years, to comply with The Companies Act 2006. This will be the only reason is held for this period of time, unless another legal basis of processing takes precedence.

While we make every effort to follow the legal aspects of data protection, we cannot enforce the legal framework alone. If something happens that you are now comfortable with, please contact us through our Ticketlab listing.

Refunds.

Refunds for any events will be processed as soon as it is feasibly possible alongside the terms and conditions of particular events. For example, refunds for tickets for a standard event should be processed through Ticketlab as long as you have complied with the cancelled period, which may be two business days prior to the event being held.

The Chelmsford Business Partnerships will not take part in any discussion concerning refunds for business contracted with an organisation member, or an organisation that was introduced within an organisation event.

Sponsors.

The Chelmsford Business Partnerships relies on sponsors to promote the efforts the organisation is making for the benefit of the business, and wider, community. It is important to us that our sponsors share all of our values.

For our event sponsors this becomes particularly important when it comes to utilising the data made available to them.

They will only be authorised to utilise the data to share information to the attendees that is promised at the meeting. In some cases, it may be decided that the organisation itself will act as the distribution agent.

Contact

If you have any further questions about how we work, or how we may help you, please contact us via our Ticketlab listing. We will ensure your enquiry is dealt with promptly.